Often once you're finished delivering a presentation, the audience will ask questions. This question-and-answer time is still part of your presentation and you can prepare for it in the same way that you prepared for the rest of the presentation. Handled appropriately, questions give you a chance to clarify information you presented or discuss things that you didn't get a chance to mention.
Here are six tips to help you prepare for and answer questions with ease:
1) View questions as requests for information, not as adversarial challenges. Make it clear through your words and body language that you welcome questions.
2) Remember that during the question-and-answer part, you're still presenting – keep your energy up once you finish your formal presentation and start answering questions. Your presentation is not truly over until the audience has left the room.
3) Prepare for questions by thinking, “what questions would I hate to have someone ask me?" and then have an answer for them. Practice your presentation in front of others and have them come up with likely questions.
4) Listen carefully to all questions and then restate them so everyone in the audience can hear and so you have a few minutes to think. Restating the question in your own words is also helpful when the question was long-winded; it helps focus you and your audience on the one or two elements to which you are going to respond.5) If you don't know the answer, don't bluff or guess. Instead, admit that you don't know and if it's important enough, say, "I don’t know but I’ll find out and get back to you.” Then do it.
6) If you get a hostile question, keep your answer brief, direct it to the entire audience and when you're done, move your eye contact away from that questioner.
Gilda Bonanno is a speaker, trainer and coach who helps people from all walks of life improve their communication and presentation skills. Receive a FREE Special Report, "Six Mistakes to Avoid in Public Speaking, So Your Presentation Sparkles" by visiting http://gildabonanno.com/newsletter.aspx and entering your email address. You'll also be subscribed to Gilda's free twice-monthly e-newsletter containing practical tips you can use immediately to improve your communication and presentation skills. Copyright (c) 2009
Gilda Bonanno is a trainer, speaker, coach and consultant who helps entrepreneurs, small business owners and corporate professionals sharpen their presentation and communication skills. She achieves these results by combining her extensive business experience with a talent for improvisational performance and a belief that with the right training and practice, everyone can become an effective communicator.
In addition to facilitating high-energy, client-focused training programs, Gilda speaks about leadership, motivation, communication and humor to groups ranging from engineers to healthcare professionals to human resource practitioners. Gilda also coaches individuals to overcome their fear of public speaking and eliminate the barriers to letting their voice be heard.
She is Immediate Past President of the Southern CT chapter of the American Society for Training and Development and a member of the National Speakers Association. Gilda also is a member of the World Class Indifference improv comedy team, which performs shows and workshops in New York City and throughout Connecticut. She incorporates improv techniques into her training and coaching, helping people learn to think on their feet, be creative and develop confidence. Gilda has worked with clients throughout the US, and in Mexico, China and India.