QuickBooks Backup : The Most Important QuickBooks Feature

QuickBooks accounting programs is a technically feasible application, having built-in feature of backup so that users can keep their QuickBooks company files safer. This feature has been one of the greatest technical function, attracting innumerable accounting professionals towards it with the expectation of data reliability. The backup feature of QuickBooks is so prompt that it asks to backup the company file each time users try to close. The motif of this backup promptness is designed to ensure that all critical business accounting informations are well backed up before the company files land in any issues. QuickBooks company files have always been issue prone and this feature has been a great tool to keep QuickBooks application reliable.The QuickBooks backup function is so simple that the users can easily take the backup and restore it whenever they require and even without any kind of expert intervention.

There are many operations with QuickBooks that requires the backup before moving ahead so that if anything goes wrong, we can have our company file on the previous working state. These operations are company file conversion, company file upgradation and many more where the issues often come like corrupted files, information missing. There are some adequate backup practices which needs to be followed by each QuickBooks users to ensure the QuickBooks company file reliability. These are:

1- Backup Interval:We should try to take the backup the QuickBooks company file each time we close it. Its a standard practice and we must follow it to give more reliability to our data file which keeps important business informations. Apart from this, we must schedule a daily backup to ensure that we have a daily backup with distinct date attribute to get us easy identification. This practice really helps us if we need to restore any data with any specified date. There are many backup management program, capable of taking backup of the data bit by bit and this ensure that we have the data reliability by bit level.

2- Backup Level:We should develop an backup practices having different levels of backup to give more reliability to our company file. The standard backup operation demands to have backup at minimum 3 layers: local computer, network location and ultimately on a portable device. Local recommendation is due to backup and restore at local computer is comparatively easy. Network location ensures the alternate destination to boost up the reliability. Backing up on portable devices ensure that the backup copy of the data goes to a different physical location to give us more reliability with the backup.

3- Backup File Name:We should have adequate naming convention of the backup file so that we get the things easy with the restoration process. The name should be distinct with date if this is a daily backup and name should be indicated with time if a regular backup. The naming convention should be a different if we take backup before any major operation with the company file like: conversion or upgradation. In these contest, we should include the event name so that we could easily remember the backup piece.

If we stick with these standard backup practices, we will have our QuickBooks company files always safer.